Create your invoice
Work down the left side. The document on the right is exactly what your client receives — every total recalculates instantly, so the maths is always right.
1 Your details FREE · 1 PDF LEFT
2 Client
3 Invoice details
4 What did you do?
5 Template & notes
INVOICE
| Description | Qty | Rate | Amount |
|---|
Created with InvoiceGen Free — upgrade to Pro to remove this line.
Free plan: 1 PDF download. After that, Pro unlocks unlimited PDFs, all templates watermark-free, client book & reminders. Your data stays in this tab — nothing is uploaded.
What every invoice must include
Missing any of these is the #1 reason invoices get paid late. This generator includes all of them by default.
- Your name & contact — so the client knows who to pay.
- Client name & address — accounts departments require it.
- Unique invoice number — INV-001, INV-002… never repeat one.
- Issue date & due date — “Net 14” beats “pay soon”.
- Itemised work — description, quantity, rate, amount per line.
- Tax, discount & total — calculated, not guessed.
- Payment details — bank, PayPal, Wise — in the notes.
- Late-fee terms — stated politely, up front.
Frequently asked questions
Is the freelancer invoice template really free?
Yes — your first invoice and PDF are free, no sign-up and no card. The template includes invoice number, dates, itemised lines, tax and totals. Pro ($10/month) removes the limit and the footer line.
How do I invoice as a freelancer for the first time?
Put your name and contact at the top, your client's name and address, a unique invoice number, the issue and due date, each piece of work with quantity and rate, any tax, and how to pay you (bank / Wise / PayPal) in the notes. Then send the PDF the day you deliver the work — not a week later.
When should I set the due date?
Net 14 (14 days) is the freelancer sweet spot. Net 30 is common with bigger companies. Always put a real calendar date on the invoice, not just “Net 14” — accounts teams pay dates, not terms.
What if a client pays late?
Send the Friendly reminder at 1–3 days late, Polite at 7 days, Firm at 14 days, and Final Notice at 30 days. The Reminder Generator above writes all four for you — copy, paste, send.
Do I need to charge tax / VAT?
It depends on your country and whether you are registered. In the USA most freelancers don't add sales tax to services but pay income + self-employment tax on profit. In the UK you add VAT only if VAT-registered. The estimator gives a set-aside guide only — confirm with an accountant.
Why $10 when FreshBooks is $20+?
FreshBooks and QuickBooks bundle accounting, bank feeds and support teams. InvoiceGen does one job — invoices, clients, reminders, tax set-aside — really well, for freelancers who don't need full accounting. One job, half the price.